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Grants.gov
at UCSB
What is Grants.gov?
Grants.gov is the central portal
that the federal government has
implemented for grant application
submissions. It provides a single,
secure, and reliable source for
applying for federal grants online,
simplifying the grant application
process and reducing paperwork.
An estimated 25 federal agencies
now have postings requiring submission
via Grants.gov. Federal agencies
are phasing in the transition
to Grants.gov incrementally.
START EARLY—especially
if you are using Grants.gov for
the
first time!
What is the website address?
The website address is http://www.grants.gov/
Do PIs have to register
to submit via Grants.gov?
No; the University is already registered
as an institution. No additional
registration by PIs is necessary
on the Grants.gov website. (Note:
The PI may have to obtain an account
for the partnering federal agency’s
electronic research administration
system such as NIH or NSF).
The Data Universal Number
System (DUNS) for The University
of California,
Santa Barbara is 094878394. UC
Santa Barbara is already registered
in the Central Contractor Registry
(CCR); do not re-register the institution.
The Employer Identification
number for The University of California,
Santa Barbara is 95-6006145W. (Note:
Some systems may only accept 95600145).
How does Grants.gov work?
Grants.gov is not web-based. The
application can be downloaded to
the PI’s computer by following
these steps:
1. Download and Install PureEdge
Viewer or Citrix software
—PureEdge Viewer is a small,
free program required by Grants.gov
to access, complete and submit
applications. Everyone who will
be working on the submission should
install the software. People who
will only be contributing documents
such as PDF files will not need
the software. PureEdge Viewer was
written for Microsoft Windows.
—To install the PureEdge viewer,
go to http://www.grants.gov/DownloadViewer and download the Viewer and the
Upgrade patch.
—Citrix software is available for MAC users. The link to the Citrix software
and instructions is http://apple.doit.wisc.edu/grants.gov/
2. Identify and Download the Application Package
—Each application package is specific to a specific grant program and deadline
and cannot be used for other grant programs.
—Use grants.gov “Find
Grant Opportunities” to search for and identify the grant program
for which you want to apply—or
click “Apply for Grant.”
Note: If the opportunity is unique, the application may not be listed on the “Find” search.
Suggestion: Use the “Apply for Grant” module if you know the opportunity
number or the Catalog of Federal Domestic Assistance (CFDA) number. You can
search for CFDA numbers on the CFDA
web site. Then go to https://apply.grants.gov/forms_apps_idx.html,
type in the opportunity number or CDFA number, and download the application
package and instructions.
—The PI must download the application package and application instructions
and save to his or her computer.
3. Complete the Application
—Application instructions explain how to complete the application.
—Complete all fields that are yellow. If a yellow section does not apply,
enter a zero or N.A.
—PI completes the application package and moves the forms/documents to
the right-hand box on the Grant Application Package page, which indicates “ Mandatory
Completed Documents for Submission.” He or she also moves all optional
completed forms/documents into the “Optional Completed Documents for
Submission” box.
—PI then saves the application to his or her computer.
—PI works with the department liaison to send a hard copy of the pre-review
version to SPO. Note: DO NOT SEND OVER ELECTRONIC PRE-REVIEW COPY.
—SPO will review a hard copy of the proposal and will call the liaison
with changes, if any.
—PI will then send the final saved version of the application to SPO as
an e-mail attachment, as a web link to enable SPO to access the proposal for
downloading,
or deliver to SPO a memory stick, CD, or DVD containing the proposal.
—Once SPO opens the attachment, the Submit button becomes active.
Does SPO require a hard copy of the pre-review proposal?
Yes, please send a hard copy of the pre-review, guidelines, and any required
compliance documents to SPO at least 4 days in advance of the deadline.
DO NOT SEND AN ELECTRONIC PRE-REVIEW COPY OF PROPOSAL.
What happens after submission?
—After the application is
submitted, SPO will receive an
e-mail confirmation
that will be forwarded to the liaison.
E-mails from Grants.gov will confirm
that the proposal was received
and whether it passed or failed
data verification, and will contain
the Grants.gov tracking number.
—Additional e-mails from Grants.gov
will confirm that the agency has
received the application and whether
it passed or failed the agency’s
data verification.
—
If there are errors in Grants.gov
submission, you must correct them
and e-mail or deliver the application
to SPO so that SPO can resubmit
the application.
—Once the proposal has been
accepted by the agency, it is no
longer
in Grants.gov. The only way to
check its status is to query the
agency (for example, FastLane for
NSF proposals).
Does SPO require the final copies
after submission?
Yes, upon submission, please send
a final hard-copy version of the
proposal to SPO with an abbreviated
copy marked for accounting. Grants.gov User Manual
Be patient
downloading this, it is 170 pages.
Grants.gov Training Demo
Site
List of Grant Programs
HELPFUL TIPS
—Use Internet Explorer.
—When naming files, don’t
use spaces, hyphens, or special
characters in the file names. Avoid
using log file names.
—Be sure to read both the
agency solicitation and the Grants.gov
instructions.
—Complete the SF
424 form first. It populates the other forms.
—The file does not automatically
save! You must click on SAVE to
save the data entered.
—Notify your SPO team once
you know that you have a proposal
going through Grants.gov.
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