The Conflict of Interest Committee (COIC) meetings are private. COIC members attend monthly meetings to discuss all investigators identified on a proposal who disclose the existence of an outside interest when submitting the applicable disclosure form(s). COIC members shall keep in confidence all meeting materials (i.e. proposals, publications, financial disclosures, UDEV Forms, consulting agreements, meeting minutes, correspondence, and other supporting documents) and proceedings, including any discussion and action taken in those meetings. All COIC members are aware that any corresponding documents related to committee business may contain sensitive information related to individuals involved in research projects. Printed materials for committee members, electronic communications and supplemental materials containing sensitive information are destroyed upon completion of the meeting.
Members also recognize that their confidentiality obligation survives expiration of their membership on the COIC.
While this information will be kept confidential, this information may be released or transmitted to the sponsor, including federal agency representatives, and according to the California Public Records Act and the Freedom of Information Act, may also be released to the public, upon request. These records will be retained for 3 years after termination of sponsored project or until resolution of any action by the sponsor, whichever is greater. The Office of Record is the Office of Research.