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FAQs

 

 

Below you will find three sets of Frequently Asked Questions providing essential information regarding Conflict of Interest at UCSB:

FAQs Regarding the PHS Rule:

General UCSB FAQs Regarding COI in Research

 

Is there a list of Investigators who have access to the system?

Yes, please review the list of current users contained on the ORCOI: New Electronic Disclosure System page under the heading 'ORCOI User Lists' for all Investigators, their department, and email addresses.


Who needs to be listed on the Design, Conduct, or Reporting (DCR) Personnel Form?

When naming those researchers with significant roles in the Design, Conduct, and Reporting (DCR) of a sponsored research project, the PI should bear a few things in mind:

  1. The PI is the best judge of what a ‘significant role’ entails.
  2. The Federal Oversight Agencies provide vague definitions of DCR.
  3. Typically, those named on DCR Personnel Forms will be faculty, staff researchers, and post-doctoral researchers who perform highly independent work on the project.
  4. Graduate students should not be named unless their research role is deemed to be independent with little supervision.

 

For purposes of conflict of interest, what is "compensation"?

Does it include reimbursement for travel expenses for consultations/advisory board meetings, not otherwise covered by the research project budget? Compensation includes personal income, honoraria, and consulting services’ fees that are received from sources outside the University. Sometimes, depending upon Department policy, the compensation must be turned over to the Department. Salary received from the University is not “compensation” for purposes of conflict of interest policies.

 

How is travel reimbursement handled?

California law, and federal regulations, require that certain travel reimbursement be reviewed by the COIC. When a faculty member has received travel reimbursement that is not covered by the research project budget, he/she checks question #3F on Form 700-U. Travel reimbursement is then reviewed by the COIC. If the only money received is travel reimbursement, please do not check “yes” to question #3C on Form 700-U. Question #3C covers personal income such as consulting income or honoraria – not salary or travel reimbursement. Because travel reimbursement given to a faculty member is deemed to be either “gift” or “income” under California law, the UC administration has recommended two solutions to avoid application of the California law: (a) the travel reimbursement should be anticipated and rolled into the project budget; or (b) UCSB should invoice the private company (or non-profit sponsor), which then pays the invoice, and UCSB reimburses the faculty member. When a faculty member reports excessive travel reimbursement, the COI staff may ask for clarification and specific details, and the COIC will review the details.

 

Is there a limitation on stock ownership disclosure?

There is no specific dollar limitation of stock ownership, except as follows. Under the federal regulations, there is a disclosure threshold of $5,000 in a publicly-traded entity that has a related interest to the federally sponsored research. Under California law, the disclosure threshold is $2,000. Disclosure equal to or above these disclosure thresholds are reviewed on a case-by-case basis by the COIC, and a recommendation is made to the Vice Chancellor for Research. Investment in any privately-held companies of any amount requires disclosure.

 

Is there a difference if the stock were included in a portfolio run by a mutual fund?

There is no requirement that stock owned through mutual funds be disclosed. If it is disclosed, the COIC does not consider it to be a conflict of interest, because ownership of stock managed through a mutual fund is considered to be indirect ownership where the faculty member has no control over the business of the company.

 

Is there a dollar limit on honoraria and consulting fees disclosure?

Honoraria and consulting fees must be disclosed if they equal or exceed the federal or state dollar thresholds. These disclosures are considered on a case-by-case basis by the COIC. Honoraria include compensation for writing articles or giving lectures for a privately sponsored symposium.

 

Who must complete a financial disclosure form on a federal project?

For federally funded research or research funded by an entity that has adopted the federal regulations. All researchers who have the responsibility for the design, conduct, and reporting of the research. Investigator who has a potential conflict must disclose financial interests at the time of proposal. Persons who are not UCSB employees may not be required to complete a financial disclosure form. Consultants and employees of other universities, commercial enterprises, or subcontractors are covered by their own policies and reviewed at their own entities.

 

Are electronic signatures acceptable?

Yes, on all COI forms including the California Form 700-U.

 

What is meant by "gift" in question #3E on Form 700-U?

In this question #3E, “gift” means a personal gift to a faculty member, such as a briefcase, bottle of wine, and so forth. Please do not include information about a gift to the University from a private company or nonprofit entity that is designated for a particular faculty member or particular research. Those gifts are gifts to the University. Gift payments are typically made payable to "the Regents of the University of California."

 

 

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