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Sponsored Projects

The Sponsored Projects Office (SPO) assists faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. This office is responsible for the effective and timely handling of faculty research proposals, specifically for preparing, interpreting, negotiating, and accepting agreements on behalf of the Regents for projects funded by federal and state agencies, foundations, and other public and private sources.

Sponsored Projects teams, consisting of an officer (lead) and an analyst, are assigned to each UCSB department and unit that administers contracts and grants. Sponsored Projects team assignments can be found here.


News & Announcements

NSF Sexual Harassment Policy Webpage

A new webpage has been created to provide information on the NSF requirements regarding findings of sexual harassment, other forms of harassment, or sexual assault. Information on UCSB's policies and resources related to harassment must be disseminated to attendees at NSF-sponsored conferences prior to attendance and must also be made available at the conference. The webpage contains a sample letter to be used to communicate UCSB's harassment policies to conference registrants and attendees. A list of related university policies and resources is also provided.

A working group of staff from Academic Senate, Academic Personnel, Administrative Services, Title IX & Sexual Harassment Policy Compliance Office, Equal Opportunity & Discrimination Prevention Office, and the Office of Research have been developing UCSB's implementation of this new NSF policy.

Additionally, a condition code with a link to the webpage is being programmed to be included on the award synopsis of NSF and NSF flow-through awards. If you have questions regarding the NSF policy, please contact your Sponsored Projects team. Posted 4/11/2019



Reminder of Prior Approval Requirement for Change in Status of PI

This is a reminder of the requirement to obtain prior approval before any PD/PI or Senior/Key Personnel specifically named in an NIH notice of award:

1) withdraws from the project entirely;
2) will be absent from the project during any continuous period of 3 months or more;
3) reduces time devoted to the project by 25% or more from the level that was approved at the time of the initial competing year award. Reductions are cumulative, i.e., the 25% threshold may be reached by two or more successive reductions that total 25% or more.

It is the PI(s)' and department's responsibility to monitor the status and level of effort of PD/PIs and Senior/Key Personnel.

See the NIH Grants Policy Statement section for additional details and information that must be included in the prior approval request.

Other Federal sponsors have the same or similar prior approval requirements. Prior to changing the status of PI(s) or Senior/Key Personnel, review your award terms and conditions to ensure compliance. Contact your Sponsored Projects team if you have any questions. Posted 2/19/2019



More News & Announcements


Training Opportunities & Upcoming Meetings


C&G Liaison Meeing

Date: Thursday, May 23, 2019

Time: 9:00 -11:30am

Location: MSI Auditorium



Electronic Proposal Submission ORBiT Training

Effective December 1, 2018, all proposals and proposal/award actions should be submitted electronically via ORBiT for SPO review. If departmental contract & grant liaisons and support staff need training in use of the system, please contact your department's Sponsored Projects team.


STAR Class

- The 2019-2020 STAR classes are currently being scheduled. Stay tuned -

To register, visit the UCSB Learning Center website.

2018-19 STAR Course Schedule

Useful Links:

Sponsored Projects Contact Information

Find your Sponsored Projects Team

Institutional Information

Research-Related Agreements: Responsible Offices


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