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Sponsored Projects

The Sponsored Projects Office (SPO) assists faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. This office is responsible for the effective and timely handling of faculty research proposals, specifically for preparing, interpreting, negotiating, and accepting agreements on behalf of the Regents for projects funded by federal and state agencies, foundations, and other public and private sources.

Sponsored Projects teams, consisting of an officer (lead) and an analyst, are assigned to each UCSB department and unit that administers contracts and grants. Sponsored Projects team assignments can be found here.


News & Announcements

Budget & Planning Launches CBR Webpage

The Office of Budget and Planning has created and launched a webpage dedicated to composite benefit rates (CBRs). The page contains pending and projected rates for the nine employee categories as well as information on vacation leave assessment, UCRP supplemental interest assessment, tools, examples and links to CBR FAQs. Posted 8/30/2018

Handouts Available from Composite Benefits Training

Powerpoint slides can be found here and the Benefits Eligibility Requirements handout here. Posted 8/20/2018

Composite Benefit Rate Training for Contracts & Grant Liaisons

The Office of Budget and Planning will be offering a one-hour session to discuss the implementation of Composite Benefit Rates in budgets for extramural contracts and grants.

When: Monday, August 20, 2018 from 11 – Noon

Where: Marine Science Auditorium

Presenters: Martin Shumaker, Budget and Planning; Michael McGrogan, Budget and Planning; Lisa King, Electrical and Computer Engineering; Alycia Lewis, Geography

Description: The session is aimed to provide departmental administrators with the implementation plan for using composite benefit rates in contract and grant budgets, and budget and planning will introduce the Liaisons to the composite benefit website.

We highly recommend that if you work with extramural contracts and grants that you attend this informational meeting. Composite Benefit Rates will be implemented September 1, 2018.

REGISTRATION IS NOT REQUIRED but seating is limited. Posted 8/6/2018

Registration Open for STAR Training Classes

The Sponsored Projects Training for Administrators in Research (STAR) program is a comprehensive certificated training program developed by the UCSB Office of Research to meet UCSB's research administration needs. The program's goals are to improve campus understanding of regulations, policies, and procedures; to strengthen internal controls; and to provide staff members with access to key resources and contacts when they need help.

The program is designed for employees with duties and responsibilities related to contract and grant administration. Participants are welcome to take one or several courses in areas of particular interest to them-or they may opt to earn a certificate in the STAR program. Staff members who wish to earn a STAR program certificate must complete the coursework within two years. The certificate program offers 11 required courses from September through May and is free of charge.

For more information, a complete list of courses and to enroll, visit our Web site at /spo/contracts-and-grants-liaison-resources/star-class-schedule.

If you have any further questions, please send an e-mail to Posted 8/6/2018

More News & Announcements


Training Opportunities & Upcoming Meetings

Electronic Proposal Submission ORBiT Training

Effective December 1, 2018, all proposals will need to be submitted electronically via ORBiT for SPO review.To ease this transition, SPO is allowing proposals to be submitted electronically via ORBiT beginning September 5th. Before your department may submit proposals electronically, a liaison from your department must attend one training session.

We will be hosting three 1 hour training opportunities to guide you through the electronic submission process. After department liaisons attend one training session, the department will be given access to submit proposals electronically in ORBiT for SPO review. We encourage all contracts and grants staff who have not already attended a training to do so. Please sign up using the Doodle link here.

The training session dates are:

All of the trainings will take place in the 3rd Floor Conference Room in Cheadle Hall. An updated ORBiT Manual will be available in ORBiT on September 4th if you would like to read the procedures prior to attending a training session. SPO will continue to accept paper proposals through November 30th, however we highly suggest using the electronic submission process as much as possible before it becomes mandatory on December 1st. Please feel free to contact your SPO team if you have any questions.


STAR Class: Proposal Budget Preparation

This course provides an in-depth exploration of the components of a proposal budget, including salary and benefit costs, equipment, participant support, supplies, and indirect cost calculation. This course will also include interactive exercises for preparation of proposal budgets and Academic Titles and an overview of Academic employment titles.

Offered: Wednesday, October 17, 2018; 9:00am-12:00pm

Instructors: John Butzer, Janet Kim, & Joanna Kettmann

Location: Elings Hall, Room 1605

To register, visit the UCSB Learning Center website.

2018-19 STAR Course Schedule

Useful Links:

Sponsored Projects Contact Information

Find your Sponsored Projects Team

Institutional Information

Research-Related Agreements: Responsible Offices


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