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Sponsored Projects

The Sponsored Projects Office (SPO) assists faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. This office is responsible for the effective and timely handling of faculty research proposals, specifically for preparing, interpreting, negotiating, and accepting agreements on behalf of the Regents for projects funded by federal and state agencies, foundations, and other public and private sources.

Sponsored Projects teams, consisting of an officer (lead) and an analyst, are assigned to each UCSB department and unit that administers contracts and grants. Sponsored Projects team assignments can be found here.


News & Announcements

FastLane and Will Be Unavailable from Friday, November 8 at 8:00 PM EST until Tuesday, November 12 at 6:00 AM EST

The National Science Foundation (NSF) is migrating its business applications to a modern and flexible platform from November 8 at 8:00 PM EST through November 12 at 6:00 AM EST. As part of this effort, NSF will also upgrade the alpha-numeric character set used by the FastLane and systems to correct textual errors, such as special characters displaying as question marks ("?") in proposals and project reports. This migration has been scheduled over the Veterans Day holiday weekend to minimize the impact of the systems downtime on the research community and NSF staff.

During this outage, there will be no access to these websites, proposals cannot be prepared or submitted in FastLane and, and project reports and cash requests cannot be submitted in However, previously saved information and uploaded documents in FastLane and, including in-progress proposals and project reports, will be accessible after the migration is completed. Posted 10/21/2019

NIH Operates Under a Continuing Resolution

Departments and ORUs managing NIH awards, please review the NIH Guide Notice NOT-OD-20-003 relating to the NIH operating under a continuing resolution through November 21, 2019 and share with PIs as appropriate. If you have questions about it, contact your Sponsored Projects team. Posted010/18/2019

NSF Dear Colleague Letter on Research Protection

NSF’s Director, Dr. France Córdova, issued a Dear Colleague Letter on Research Protection.  It discusses NSF's concerns regarding foreign influence in research and describes changes that are coming to NSF proposal procedures later this year. Posted 7/15/2019

NIH Guide Notice on ORCID ID Requirements

The NIH has issued guide notice NOT-OD-19-109 stating that individuals supported by research training, fellowship, research education, and career development awards will be required to have ORCID IDs (Open Researcher and Contributor Identifiers) beginning in FY 2020. Please see the notice for details of the requirement. Posted 7/15/2019

NIH Policies On Disclosing Other Support

The NIH has issued Guide Notice NOT-OD-19-114, "Reminders of NIH Policies on Other Support and on Policies related to Financial Conflicts of Interest and Foreign Components". Per the notice, the intent "is to remind the extramural community about the need to report foreign activities through documentation of other support, foreign components, and financial conflict of interest to prevent scientific, budgetary, or commitment overlap". "Other support includes all resources made available to a researcher in support of and/or related to all of their research endeavors, regardless of whether or not they have monetary value and regardless of whether they are based at the institution the researcher identifies for the current grant. This includes resource and/or financial support from all foreign and domestic entities, including but not limited to, financial support for laboratory personnel, and provision of high-value materials that are not freely available (e.g., biologics, chemical, model systems, technology, etc.)."

This information must be reported in applications (JIT) and progress reports (RPPR) for all PIs and Senior/Key Personnel. The NIH has also published a FAQ on this topic that further elaborates on what must be reported (i.e. PI start-up funds).

If your department has proposals and/or awards with the NIH, please review these documents and share with any PIs that may have NIH awards, proposals or be contemplating submitting proposals to the NIH.

If you have questions about these disclosure requirements, please contact your Sponsored Projects team. Posted 7/11/2019

NSF Sexual Harassment Policy Webpage

A new webpage has been created to provide information on the NSF requirements regarding findings of sexual harassment, other forms of harassment, or sexual assault. Information on UCSB's policies and resources related to harassment must be disseminated to attendees at NSF-sponsored conferences prior to attendance and must also be made available at the conference. The webpage contains a sample letter to be used to communicate UCSB's harassment policies to conference registrants and attendees. A list of related university policies and resources is also provided.

A working group of staff from Academic Senate, Academic Personnel, Administrative Services, Title IX & Sexual Harassment Policy Compliance Office, Equal Opportunity & Discrimination Prevention Office, and the Office of Research have been developing UCSB's implementation of this new NSF policy.

Additionally, a condition code with a link to the webpage is being programmed to be included on the award synopsis of NSF and NSF flow-through awards. If you have questions regarding the NSF policy, please contact your Sponsored Projects team. Posted 4/11/2019


More News & Announcements


Training Opportunities & Upcoming Meetings


C&G Liaison Meeing

Date: Thursday, May 23, 2019

Time: 9:00 -11:30am

Location: MSI Auditorium



Electronic Proposal Submission ORBiT Training

Effective December 1, 2018, all proposals and proposal/award actions should be submitted electronically via ORBiT for SPO review. If departmental contract & grant liaisons and support staff need training in use of the system, please contact your department's Sponsored Projects team.


STAR Class

STAR Class 4: Introduction to Proposal Submission

This course provides basic overview of instructions on preparing a proposal, securing the appropriate approvals, and submitting to the funding agency. Topics covered are eligibility to serve as principal investigator, types of proposals, interpretation of sponsor guidelines, completion of both sponsor application forms and internal campus forms and proposal revisions.  This course will also include an overview on the use of the ORBiT Database.

Offered: Wednesday, November 6, 2019; 9:00am-12:00pm
Instructors: Hilda Vasquez & Kelly Hayton 
Location: Elings Hall, Room 1605

To register, visit the UCSB Learning Center website.

2018-19 STAR Course Schedule

Useful Links:

Sponsored Projects Contact Information

Find your Sponsored Projects Team

Institutional Information

Research-Related Agreements: Responsible Offices


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