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Sponsored Projects

The Sponsored Projects Office (SPO) assists faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. This office is responsible for the effective and timely handling of faculty research proposals, specifically for preparing, interpreting, negotiating, and accepting agreements on behalf of the Regents for projects funded by federal and state agencies, foundations, and other public and private sources.

Sponsored Projects teams, consisting of an officer (lead) and an analyst, are assigned to each UCSB department and unit that administers contracts and grants. Sponsored Projects team assignments can be found here.


News & Announcements

Office of Research Closed Tuesday, June 5th 10:00 - 5:00

The Office of Research and the Sponsored Projects Office will be closed 10:00 - 5:00 on Tuesday, June 5th, 2018.

Proposals and other actions due, or to be submitted, on Tuesday, June 5th must be submitted to the sponsor by Sponsored Projects prior to the close of business on Monday, June 4th. Please plan accordingly.

If you have any questions or concerns, please contact your Sponsored Projects team. Posted 5/24/2018

Reminder of NIH Requirement: Change in Status of PI/Key Personnel

The NIH issued the following notice regarding changes in status of the PD/PI or Senior/key Personnel and requirement for prior approval.

Clarification of NIHs Policy Regarding a Change in Program Directors/Principal Investigators Status
(NOT-OD-18-172) Office of the Director, NIH

If there is a change in status of a PI or key personnel on an NIH award you manage, please see the NIH GPS, the guide notice below and contact your Sponsored Projects team. Posted 5/4/2018

New ORBiT "Desk Action" Training Session

Sponsored Projects and Office of Research Information technology is hosting a demonstration and training session on an ORBiT function that will be released later in May. The update will allow department liaisons and SPO to route "Desk Actions" (i.e. JIT, NCE, Revised Budget, PI Transfer, etc.) to each other and track the action in ORBiT. Department liaisons are encouraged to attend the session.

Where: Eilings Hall 1601 (CNSI)

When: May 10 from 9:30 to 10:30.

Please note that seating is limited. If you are unable to attend, guidance on this new function will be available. Posted 5/3/2018

New F&A (IDC) Rate Agreement

UCSB has negotiated a new facilities and administrative (F&A) cost (indirect cost) rate agreement that covers the period of July 1, 2017 through June 30, 2021. The new agreement is found here. The on-campus organized research rate has increased to 54.0% for the period of July 1, 2017 through June 30, 2018 and will increase to 55.0% for the period of July 1, 2018 through June 30, 2020. Beginning on July 1, 2020, the rate will increase to 55.5% and the rate after June 30, 2021 will be provisional.

For additional F&A types (Instruction, Other Sponsored Activities, etc.) and their associated rates, please see the attached rate agreement.

As we were just recently notified of the rate change and are already into the FY2018 year, we are implementing the following process for the new rate agreement:

All new and renewal proposals submitted to Sponsor after April 9, 2018 must use the appropriate rate from the new indirect cost rate agreement for each budget period. If the indirect cost rate changes during the budget period, the appropriate rate should be applied for each portion of the budget period in accordance with the dates in the rate agreement.

For example #1, if a new on-campus research proposal  is submitted that has a period of performance of July 1, 2018 through June 20, 2021, the 55.0% indirect cost rate will apply to the period of July 1, 2018 through June 30, 2020, and the 55.5% indirect cost rate will apply to the period of July 1, 2020 through June 30, 2021.

For example #2, if a new on-campus research proposal  is submitted that has a period of performance of January 1, 2019 through December 31, 2022, the 55.0% indirect cost rate will apply to the period of January 1, 2019 through June 30, 2020, and the 55.5% indirect cost rate will apply to the period of July 1, 2020 through December 31, 2022.

Continuation and supplemental proposals should be budgeted at the same rate that applies to the current award. Similarly, current awards will be assessed the same rate as was used in the proposal.

If you have any questions, please contact your Sponsored Projects team. Posted 4/10/2018

More News & Announcements


Training Opportunities & Upcoming Meetings

We are currently in the planning stage for the next training opportunity. Please check back for updates.

2018-19 STAR Course Schedule

The 2018-2019 STAR Course Schedule will be posted late July/early August 2018.

The Sponsored Projects Training for Administrators in Research (STAR) program is a comprehensive certificated training program developed by the UCSB Office of Research to meet UCSB's research administration needs. The program's goals are to improve campus understanding of regulations, policies, and procedures; to strengthen internal controls; and to provide staff members with access to key resources and contacts when they need help.

To register, visit the UCSB Learning Center website. Once you have logged in use the search box and type in STAR to view all 11 courses.

Useful Links:

Sponsored Projects Contact Information

Find your Sponsored Projects Team

Institutional Information

Research-Related Agreements: Responsible Offices


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