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Sponsored Projects

The Sponsored Projects Office (SPO) assists faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. This office is responsible for the effective and timely handling of faculty research proposals, specifically for preparing, interpreting, negotiating, and accepting agreements on behalf of the Regents for projects funded by federal and state agencies, foundations, and other public and private sources.

Sponsored Projects teams, consisting of an officer (lead) and an analyst, are assigned to each UCSB department and unit that administers contracts and grants. Sponsored Projects team assignments can be found here.


News & Announcements

New Issue of NSF Proposal & Award Policy Newsletter Available

The NSF has issued the fourth issue of its Proposal & Award Policy Newsletter. Contents include discussion of major changes in the new PAPPG, accounts management updates, and discussion proposal preparation and submission in beginning in April. Please see the newsletter for full details. Posted 12/13/2017

NIH Enforcement of Closeout Policies

The NIH issued Guide Notice NOT-OD-18-107 to alert the NIH extramural community that NIH is strengthening enforcement of longstanding closeout requirements, outlined in the NIH Grants Policy Statement Section 8.6. Without prior approval from the awarding IC, NIH will initiate unilateral closeout for all awards that fail to meet closeout requirements within 120 days. For financial closeout, if a recipient fails to submit a final expenditure FFR, HHS policy directs NIH to close the grant using the last accepted Federal Cash transaction Report's cash drawdown amount. This could be considered a debt or result in disallowed costs. Please see the Guide Notice for further details. Posted 12/1/2017

NIH Standards for Documentation of Personnel Expenses

The NIH issued Guide Notice NOT-OD-18-108 to acknowledge and remind recipients that NIH implemented provisions of 45 CFR 75.430(i), Standards for Documentation of Personnel Expenses. Review the Guide Notice and related guidance and regulations for details of the requirements for documentation of personnel expenses for NIH grants and cooperative agreement recipients. Posted 12/1/2017

NSF Issues Revised Proposal & Award Policies & Procedures Guide

The NSF has issued a revised Proposal & Award Policies and Procedures Guide (PAPPG), (NSF 18-1). The new PAPPG is effective for proposals submitted, or due, on or after January 29, 2018. Significant changes include:

In the interim, the current PAPPG (17-1) continues to apply. Posted 10/30/2017

Overview of Composite Benefit Rates

With the campus' planned move to UCPath, fringe benefit rates will change from the current individual-based model to a composite benefit rates (CBR) model. In the CBR model, benefit rates will be determined for pools or groups of employees with similar attributes. UCSB is currently contemplating having twelve employee groups. The CBR will be negotiated and approved by the Federal Government (DHHS) each year. An overview of CBR was presented at the October 19, 2017 C&G Liaison Meeting. See the presentation slides for the current high level view of CBR. As additional information and details become available, C&G Liaisons will be updated. Prior to UCPath going live, and in anticipation of the CBR being included in proposal budgets, specific CBR training will be made available. Posted 10/19/2017

More News & Announcements


Training Opportunities & Upcoming Meetings

STAR Class: Negotiation and Acceptance of Awards and Gifts

This course focuses on the various actions and issues that arise during the period between the submission of a proposal and the award of a contract or grant, and covers the roles of the key players of the University and the Sponsors, denial and withdrawal of proposals, pre-award costs, revised budgets, requests for approvals to spend (RAS), content of award terms, campus award processing, and an overview of the UCSB award synopsis. Identifying the differences between gifts and grants will also be discussed.

Offered: Wednesday, January 17, 2018; 9:00am-12:00noon
Instructors: Cara Egan-Williams, Hilda Vasquez & Michelle Tibbits
Location: Marine Science Building Auditorium (MSB1302)

To register, visit the UCSB Learning Center website.

2017-18 STAR Course Schedule

The Sponsored Projects Training for Administrators in Research (STAR) program is a comprehensive certificated training program developed by the UCSB Office of Research to meet UCSB's research administration needs. The program's goals are to improve campus understanding of regulations, policies, and procedures; to strengthen internal controls; and to provide staff members with access to key resources and contacts when they need help.

To register, visit the UCSB Learning Center website. Once you have logged in use the search box and type in STAR to view all 11 courses.

Useful Links:

Sponsored Projects Contact Information

Find your Sponsored Projects Team

Institutional Information

Research-Related Agreements: Responsible Offices


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