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Contract & Grant Liaison Resources

The Contract and Grant Liaison Group was established as part of the Office of Research's effort to expand the tools available to our Contract & Grant campus community via an experienced group of departmental research administrators.

Our group meets monthly to discuss areas of need within our campus C&G community. Through collaboration, we pull together existing tools and resources for our campus needs and/or create new tools to establish best practices across administrative departments. The C&G Advisory Group has put together this webpage containing resources and information to assist the C&G community throughout campus.


The Sponsored Projects Office (SPO) is within the Office of Research and assists faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. This office is responsible for the effective and timely handling of faculty research proposals, specifically for preparing, interpreting, negotiating, and accepting agreements on behalf of the Regents for projects funded by federal and state agencies, foundations, and other public and private sources.

Sponsored Projects teams, consisting of an officer (lead) and an analyst, are assigned to each UCSB department and unit that administers contracts and grants. Please see here to find contact information for your assigned sponsored projects team.

New Liaisons: Quick Tips on Getting Started

With the goal of fostering a knowledgeable and well trained UCSB Contract and Grant administrator community, Sponsored Projects offers additional resources to keep research administrators informed and educated on issues relating directly to sponsored research administration.

Your colleagues are available for assistance via the following tools:

Lifecycle of a Sponsored Project - What to do

For general contract and grant policies, see this page.

Life cycle

At Proposal Stage/Pre-Award:

Prior to Award Issuance/Pre-Award:

At Award Stage:

Post Award:


Tools: Resources for Best Practices*

*These documents were created by the C&G Liaison Group for internal purposes only

Record Retention - Best Practices for Departments This tool was created by the UCSB C&G Liaison Advisory Group to assist departments with records retention.

Contract and Grant Expertise Contact List This document lists contract and grant experts on campus who may be available to answer questions.

Campus Contract & Grant Liaison Meetings

The Campus Contract & Grant Liaison Meetings typically happen once a year. This is where the entire Contract & Grant community on campus can get together to discuss current topics and issues.

Upcoming Meetings:

Date: Thursday, May 23, 2019

Time: 9:00 -11:30am

Location: MSI Auditorium


Agendas from Past Meetings

Contract and Grant Training and Professional Development

UCSB-Specific Opportunities:

STAR Class Course

The Sponsored Projects Training for Administrators in Research (STAR) program is a comprehensive certificated training program developed by the UCSB Office of Research to meet UCSB’s research administration needs. The program’s goals are to improve campus understanding of regulations, policies, and procedures; to strengthen internal controls; and to provide staff members with access to key resources and contacts when they need help. Sign up for STAR Classes via UC Learning Center

Liaison Mentor/Mentee Program

The UCSB Mentor-Mentee Support Program is an available resource for contract and grant administering departments. It's was developed in coordination with Alycia Lewis, from the Geography department, Tyler Clark, from Businees and Financial Service and Hilda Vasquez, Sponsored Projects Officer in the Office of Research. The purpose of program is to offer departments an individualized resource for establishing a fundamental network of contacts across campus who could assist during the training period of any new contract and grant liaison. If you are interested, please contact Hilda Vasquez at

New Liaison Bootcamp

-We are currently in the planning stage. Please check back for updates-

Advanced Topics Training

As part of its effort to keep the campus community informed and educated on issues relating to sponsored projects, Sponsored Projects offers periodic training opportunities geared towards experienced UCSB Staff working in the field of contracts and grants. See below for current list of upcoming topics:

-We are currently in the planning stage for the next advanced topic course. Please check back for updates-

Additional Opportunities

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