Grants.gov at UCSB
Grants.gov is the central portal that the federal government has implemented for grant application submissions. It provides a single, secure, and reliable source for applying for federal grants online, simplifying the grant application process and reducing paperwork. An estimated 25 federal agencies now have postings requiring submission via Grants.gov. Federal agencies are phasing in the transition to Grants.gov incrementally.
START EARLY especially if you are using Grants.gov for the first time!
Do PIs have to register to submit via Grants.gov?
No; the University is already registered as an institution. No additional registration by PIs is necessary on the Grants.gov website. (Note: The PI may have to obtain an account for the partnering federal agency's electronic research administration system such as NIH or NSF).
The Data Universal Number System (DUNS) for The University of California, Santa Barbara is 094878394. UC Santa Barbara is already registered in the Central Contractor Registry (CCR); do not re-register the institution.
The Employer Identification number for The University of California, Santa Barbara is 95-6006145W. (Note: Some systems may only accept 95600145).
How does Grants.gov work?
Grants.gov is not web-based. The application can be downloaded to your computer by following these steps:
- Download and Install Latest Version of Adobe Acrobat Reader
- In order to complete an application package, you must have a compatible version of Adobe Acrobat Reader installed on your computer. To see if you have a compatible version, please visit the following link: http://www.grants.gov/applicants/AdobeVersioningTestOnly.jsp
- Identify and Download the Application Package. Each application package is specific to a specific grant program and deadline and cannot be used for other grant programs.
- Use grants.gov Find Grant Opportunities to search for and identify the grant program for which you want to apply
- or click Apply for Grant
- Note: If the opportunity is unique, the application may not be listed on the "Find" search. Suggestion: Use the "Apply for Grant" module if you know the opportunity number or the Catalog of Federal Domestic Assistance (CFDA) number. You can search for CFDA numbers on the CFDA web site. Then go to https://apply07.grants.gov/apply/forms_apps_idx.html, type in the opportunity number or CDFA number, and download the application package and instructions.
- The PI must download the application package and application instructions and save to his or her computer.
- Complete the Application
- Application instructions explain how to complete the application.
- Complete all fields that are yellow. If a yellow section does not apply, enter a zero or N.A.
- PI completes the application package and moves the forms/documents to the right-hand box on the Grant Application Package page, which indicates " Mandatory Completed Documents for Submission." He or she also moves all optional completed forms/documents into the "Optional Completed Documents for Submission" box.
- PI then saves the application to his or her computer.
- PI works with the department liaison to send a hard copy of the pre-review version to SPO. Note: DO NOT SEND OVER ELECTRONIC PRE-REVIEW COPY.
- SPO will review a hard copy of the proposal and will call the liaison with changes, if any.
- PI will then send the final saved version of the application to SPO as an e-mail attachment, as a web link to enable SPO to access the proposal for downloading, or deliver to SPO a memory stick, CD, or DVD containing the proposal.
- Once SPO opens the attachment, the Submit button becomes active.
Does SPO require a hard copy of the pre-review proposal?
Yes, please send a hard copy of the pre-review, guidelines, and any required compliance documents to SPO at least 4 days in advance of the deadline.
DO NOT SEND AN ELECTRONIC PRE-REVIEW COPY OF PROPOSAL.
What happens after submission?
- After the application is submitted, SPO will receive an e-mail confirmation that will be forwarded to the liaison. E-mails from Grants.gov will confirm that the proposal was received and whether it passed or failed data verification, and will contain the Grants.gov tracking number.
- Additional e-mails from Grants.gov will confirm that the agency has received the application and whether it passed or failed the agency's data verification.
- If there are errors in Grants.gov submission, you must correct them and e-mail or deliver the application to SPO so that SPO can resubmit the application.
- Once the proposal has been accepted by the agency, it is no longer in Grants.gov. The only way to check its status is to query the agency (for example, FastLane for NSF proposals).
Does SPO require the final copies after submission?
Yes, upon submission, please send a final hard-copy version of the proposal to SPO with an abbreviated copy marked for accounting.
Grants.gov User Manual
Grants.gov Training Demo Site
- Use Internet Explorer.
- When naming files, don't use spaces, hyphens, or special characters in the file names. Avoid using log file names.
- Be sure to read both the agency solicitation and the Grants.gov instructions.
- Complete the SF 424 form first. It populates the other forms.
- The file does not automatically save! You must click on SAVE to save the data entered.
- Notify your SPO team once you know that you have a proposal going through Grants.gov.