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More News & Announcements

Publication of Revised NIH Grants Policy Statement

The NIH has published a revised NIH Grants Policy Statement (NIHGPS, rev. October 2017) which is applicable to all NOH grants and cooperative agreements with budget periods beginning on or after October 1, 2017. A document is available that summarizes the significant changes that are implemented with the October 2017 NIHGPS. Please see NIH Guide Notice NOT-OD-18-005 for additional information. Posted 10/16/2017

Updated NSF Agency Specific RTC Terms Released

Updates have been made the NSF Agency Specific Requirements to the Research Terms and Conditions. The revised agency specific requirements are available on the Award Conditions webpage and apply to all new NSF grants and funding amendments to existing NSF grants awarded on or after October 11, 2017 to institutions of higher education and non-profit organizations. Questions regarding NSF terms and conditions should be directed to your Sponsored Projects teamPosted 10/12/2017

NIH Operates Under a Continuing Resolution Through December 8, 2017

NIH Guide Notice NOT-OD-17-124 has been issued stating that the Department of Health and Human Services (HHS), including NIH, operates under the “Continuing Appropriations Act, 2018 and Supplemental Appropriations for Disaster Relief Requirements Act, 2017 (Public Law 115-56). Please see the notice for details on how this affects grant awards issued by the NIH. Posted 10/6/2017

New NIH "FORMS-E" Grant Application Instructions Available for Due Dates On or After January 25, 2018

The NIH has issued Guide Notice NOT-OD-17-119 informing the healthservices and biomedical research community that they have updated their application guide for use with grant application due dates on or after January 25, 2018. Posted 9/29/2017

Updates to Active NIH Funding Opportunity Announcements to Prepare for Policy Changes Impacting Due Dates On or After January 25, 2018

NIH Guide Notice NOT-OD-17-114 has been issued to inform the community that the NIH will make a series of updates to existing funding opportunity announcements (FOAs) between September 20 and October 6, 2017 to prepare for grant application form and policy changes impacting applications for due dates on or after January 25, 2018. For details, see the noticePosted 9/26/2017

New Ability for NIH to Request Additional Materials for Interim RPPR via eRA Commons

A new capability will be added to eRA Commons during a software release on Wednesday, September 20, 2017. NIH awarding agencies will be able to request additional materials for an Interim RPPR from the principal investigator (PI) and signing official (SO) via eRA Commons. In turn, the SO will be able to submit the additional materials via eRA Commons, in a process that is similar to the Final Progress Report Additional Materials (FRAM) process. The SO and PI will receive an email request from the program official at the awarding agency. In eRA Commons, they will also see the Interim Progress Report Addition Materials (IRAM) link requesting the information on the Status Results screen, in the Available Actions column. For detailed information and screenshots, please see the Latest News section (under September 20, 2017) in the eRA Commons online help. Posted 9/26/2017

Fall Contract & Grant Liaison Meeting

The Office of Research will hold a Contract & Grant Liaison meeting on Thursday, October 19, from 9am to noon in the MSI Auditorium (MSB 1302). Staff from Office of Research (Research Integrity, Sponsored Projects, and Information Systems/ORBiT), Procurement Services, Controller's Office and Extramural Funds Accounting will provide updates on various topics. Posted 9/25/2017

NIH Policy Supporting the Next Generation Researchers Initiative

The NIH issued Guide Notice NOT-OD-17-101, Policy Supporting the Next Generation Researchers Initiative. The policy is intended to provide opportunities for earlier research independence while enhancing workforce diversity. Consistent with the directives of the 21st Century Cures Act, the Next Generation Researchers policy requires institutes and centers (ICs) to prioritize awards that will fund Early Stage Investigators (ESIs) and Early Established Investigators (EEIs). Posted 9/1/2017

2017 - 2018 STAR Course Schedule Posted

The Sponsored Projects Training for Administrators in Research (STAR) program is a comprehensive certificated training program developed by the UCSB Office of Research to meet UCSB's research administration needs.  The program's goals are to improve campus understanding of regulations, policies, and procedures; to strengthen internal controls; and to provide staff members with access to key resources and contacts when they need help.

The program is designed for employees with duties and responsibilities related to contract and grant administration.  Participants are welcome to take one or several courses in areas of particular interest to them-or they may opt to earn a certificate in the STAR program.  Staff members who wish to earn a STAR program certificate must complete the coursework within two years.  The certificate program offers 11 required courses.  This year the courses are provided in one series, offered from September through May.  The certificate program is FREE and courses begin September 6, 2017.

For more information, a complete list of courses and to enroll, visit our Web site at /spo/contracts-and-grants-liaison-resources/star-class-schedule/

Updates to Restricted Travel Law AB 1887

On September 27, 2016 Governor Brown signed Assembly Bill No. 1887 into law. This law prohibits state-funded travel to states that have passed a law after June 26, 2015 that authorized discrimination based on sexual orientation, gender identity, and gender expression; or repealed existing state or local protections against such discrimination. The following updates have been made.

For additional information and FAQs, please see Business & Financial Services Travel & Entertainment website on the subject. Posted 6/28/2017

NIH Makes Additional Change to Policy on Post-Submission Materials

The NIH issued Guide Notice NOT-OD-17-066 to update and replace the NIH, AHRQ, and NIOSH policy for post-submission materials for applications submitted for due dates on or after September 25, 2017. It expands that policy to include citations to issued patents as allowable post-submission materials.  Post-submission materials are those submitted after submission of the grant application but prior to initial peer review. They are not intended to correct oversights or errors discovered after submission of the application, but rather allow applicants the opportunity to respond to unforeseen events. Click here to read the full notice. Posted 6/5/2017

Quarterly NSF Proposal & Award Policy Newsletter

The National Science Foundation's Policy Office in the Division of Institutional & Award Support has issued its quarterly NSF Proposal & Award Policy Newsletter. Topics discussed in clude the NSF pilot of the New Collaborator and Other Affiliations template, Research Terms and Conditions implementation, and an explanation of participant support costs. Click here for a direct link to the newsletter. For this and past editions, click herePosted 5/26/2017

New NIH "FORMS-E" Grant Application Forms Coming for Due Dates On or After January 25, 2018

The NIH issued Guide Notice number NOT-OD-17-062 announcing that new grant application forms (FORMS-E) and instructions will be forthcoming for proposals due on or after January 25, 2018. Application guides for FORMS-E application packages will be posted to the How to Apply - Application Guide page no later than October 25, 2017. See Guide Notice number NOT-OD-17-062 for additional information. Posted 4/28/2017

Information Addressing Concerns over Indirect Costs (F&A)

The Council on Government Relations (COGR), an association of research universities and affiliated medical centers and independent research institutes, has prepared three documents to help explain what IDC (F&A) costs are, the importance of IDC and how the IDC system works. The documents can be found here. Posted 4/19/2017

NSF Pilot Requiring Spreadsheet Template for Collaborators and Other Affiliations Information

Effective April 24, 2017, NSF will require the submission of a spreadsheet template to identify collaborators and other affiliations. Please note that the spreadsheet template:

The template and associated instructions may also be accessed directly at:https://www.nsf.gov/bfa/dias/policy/coa.jsp. Posted 4/10/2017

NIH Interim Guidance on Salary Limitation for Grants and Cooperative Agreements

The Consolidated Appropriations Act, 2016, restricts the amount of direct salary to Executive Level II of the Federal Executive pay scale. The Executive Level II salary was previously set at $185,100, and increased to $187,000 effective January 8, 2017.

For awards issued in those years that were restricted to Executive Level II including competing awards already issued in FY2017, if adequate funds are available for active awards, and if the salary cap increase is consistent with the institutional base salary, grantees may rebudget to accommodate the current Executive level II salary level. However, no additional funds will be provided to these grant awards. For additional information and guidance see NOT-OD-17-049. Posted 3/17/17

NIH Operates Under a Continuing Resolution

The NIH will issue non-competing research grant awards at a level below that indicated on the most recent Notice of Award (generally up to 90% of the previously committed level). Upward adjustments to awarded levels will be considered after FY 2017 appropriations are enacted, but NIH expects institutions to monitor their expenditures carefully during this period. See NIH Guide Notice NOT-OD-17-048 for additional information and guidance. Posted 3/17/17

New NIH Policy on Application Appendix Materials

Effective January 25, 2017, the NIH appendix policy eliminates most items that investigators previously included in the application appendix. For current and future grant submissions please be sure that application appendices are consistent with the items identified in NOT-OD-16-129. (See also News and Announcements 8/12/2016 post).

Applications will be withdrawn and not reviewed if they are submitted with inappropriate appendix materials.

The only allowable appendix materials are:

For all applications:

For applications proposing clinical trials (unless the FOA provides other instructions for these materials):

Restricted Travel Law AB 1887

The State of California passed Assembly Bill 1887 restricting state-funded travel to states that have passed a law after June 26, 2015 that authorized discrimination based on sexual orientation, gender identity, and gender expression or repealed existing state or local protections against such discrimination. For information, please see Business and Financial Services website on the topic. Posted 2/2/2017

Guidance for Researchers on the Effect of Proposition 64 on Marijuana Research at the UC

The UC Research Policy and Coordination office (RPAC) has issued Guidance Memo 17-01. The guidance is intended to provide information for UC researchers and research administrators regarding the Marijuana Legalization Initiative, Proposition 64, which became law on January 1, 2017, and the law's effect on marijuana research conducted at the UC. For additional information, please see the memo. Posted 1/31/2017

Contract & Grant Liaison Meeting

The next bi-annual Contract & Grant Liaison meeting has been scheduled. The agenda topics include updates from Sponsored Projects, the Controller's Office, Business & Financial Services, Research Integrity and more. All staff working with contracts and grants are encouraged to attend.

Please download the agenda here.

Date: Thursday, February 23, 2017; 9:00am - 10:30am
Location: Marine Science Building Auditorium (MSB 1302) Posted 1/18/2017

NIH & AHRQ Update Font Guidelines for Applications to Due Dates On or After January 25, 2017

The NIH and AHRQ have issued Guide Notice NOT-OD-17-030 updating the font guidelines for applications. The notice replaces all previous font guidance. Posted 1/6/2017

2016

Revised SF424 (R&R) Application Guides and Supplemental Instructions Available

The NIH issued Notice Number NOT-OD-17-023 to inform the biomedical and health services research communities that they have updated their application guide and supplemental instructions located on the How to Apply - Application Guide webpage. Please see the Notice for additional information. Posted 12/21/2016

NSF Revises Award Terms and Conditions

The National Science Foundation (NSF) has revised its entire suite of Award Terms and Conditions to align with changes to the Proposal & Award Policies & Procedures Guide (PAPPG) (NSF 17-1).  All references to the Grant Proposal Guide (GPG) and Award & Administration Guide (AAG) have been replaced with references to the PAPPG.  Each set of terms and conditions is accompanied by a summary of changes made to that document. The revised Terms and Conditions will apply to all new NSF awards and funding amendments to existing NSF awards issued on or after January 30, 2017.

The NSF has made revisions to the following documents:

NSF Issues Revised FAQs on Proposal Preparation and Award Administration

The NSF has issued a revised set of Frequently Asked Questions (FAQs) on Proposal Preparation and Award Administration. The FAQs accompany the NSF Proposal & Award Policies & Procedures Guide (PAPPG), (NSF 17-1), effective for proposals submitted or due, and awards made on or after, January 30, 2017. Posted 12/13/2016

NIH Implementation of Final Research Performance Progress Reports (Final RPPR)

The National Institutes of Health intends to replace the Final Progress Report (FPR) with the Final Research Performance Progress Report (Final RPPR) through a new eRA Commons module effective January 2017. The Final Research Performance Progress Report (F-RPPR) will replace the Final Progress Report (FPR) for closeout effective January 1, 2017. On or after that date, NIH will no longer accept FPRs.

Please see NIH Guide Notice NOT-OD-17-022 for background and implementation information. Posted 11/28/2016

NIH Publishes Revised Grants Policy Statement (Rev. November 2016) for FY 2017

The National Institutes of Health (NIH) announced the publication of the revised NIH Grants Policy Statement. This revision is applicable to all NIH grants and cooperative agreements with budget periods beginning on or after October 1, 2016. This revision supersedes, in its entirety, the NIH Grants Policy Statement (October/November 2015) as a standard term and condition of award.  Previous versions of the NIHGPS remain applicable as a standard term and condition for all NIH grants and cooperative agreements with budget periods that began prior to October 1, 2016.

Please see NIH Guide Notice NOT-OD-17-021 for additional information and links to the revised policy. Posted 11/18/2016

Adjustment to Stipend Levels for Postdoctoral Trainees and Fellows on Ruth L. Kirschstein National Research Service Awards (NRSA) (NOT-OD-17-002)

The purpose of this Notice is to announce the process whereby recipients of Kirschstein-NRSA institutional training grant and individual fellowship awards supporting currently active postdoctoral trainees or fellows with 0, 1, or 2 years of experience as of December 1, 2016, will received increased stipends. The Notice also provides instructions for requesting one-time supplemental funding to cover the stipend increase. Posted 11/10/2016

Revised NSF Proposal & Award Policies & Procedures Guide - For Proposals Due On or After January 30, 2017

The NSF announced that a revised version of the NSF Proposal & Award Policies & Procedures Guide (PAPPG), (NSF 17-1) has been issued. The PAPPG has been modified in its entirety, to remove all references to the Grant Proposal Guide(GPG) and Award & Administration Guide (AAG). The document will now be referred to solely as the NSF Proposal & Award Policies & Procedures Guide. The document will be sequentially numbered from Chapter I-XII and all references throughout have been modified to reflect this change. Given the number of important revisions, the community is strongly encouraged to review the by-chapter summary of changes provided at the beginning of the PAPPG.

The new PAPPG will be effective for proposals submitted, or due, on or after January 30, 2017.

Webinars to brief the community on the new PAPPG will be held on November 7th and January 19th at 1 PM EST. Registration is required on the outreach events website.

While this version of the PAPPG becomes effective on January 30, 2017, in the interim, the guidelines contained in the current PAPPG (NSF 16-1) continue to apply.  NSF will ensure that the current version of the PAPPG remains on the NSF website, with a notation to proposers that specifies when the new PAPPG (including a link to the new Guide) will become effective.

If you have any questions regarding these changes, please contact the NSF Policy Office by e-mail to policy@nsf.gov or your Sponsored Projects Team. (Posted 10/25/2016)

NIH Operates Under a Continuing Resolution (NIH Guide Notice No. NOT-OD-17-001)

The Department of Health and Human Services (HHS), including NIH, operates under the "Continuing Appropriations and Military Construction, Veterans Affairs, and Related Agencies Appropriations Act, 2017, and Zika Response and Preparedness Act" (Public Law 114-223) signed by President Obama on September 29, 2016.  This Act (CR) continues government operations through December 9, 2016 at 99.504 percent of the FY 2016 enacted level.

Continuing the procedures identified under NOT-OD-16-046 and consistent with NIH practices during the CRs of FY 2006 – 2016, the NIH will issue non-competing research grant awards at a level below that indicated on the most recent Notice of Award (generally up to 90% of the previously committed level). Upward adjustments to awarded levels will be considered after FY 2017 appropriations are enacted, but NIH expects institutions to monitor their expenditures carefully during this period.  All legislative mandates that were in effect in FY 2016 (see NOT-OD-16-044 and NOT-OD-16-048) remain in effect under this CR, as well as the salary limitation set at Executive Level II of the Federal Pay Scale (seeNOT-OD-16-059) and the Ruth L. Kirschstein National Research Service Award stipend levels and tuition/fees (see NOT-OD-16-062). Posted 10/7/2016

Optional Electronic Submission Method to Request to Submit An Unsolicited Application That Will Exceed $500,000 In Direct Costs

NIH has a longstanding policy that states any applicant requesting $500,000 or more in direct costs (excluding consortium F&A costs) in any one budget period within a competitive segment is required to contact the NIH Institute or Center (IC) Program Official (PO), in writing or by telephone, as early as possible during development of the application but no later than 6 weeks before submission for prior approval. Since NIH supports projects with large budgets, the purpose of this policy is for fiscal planning and therefore it provides NIH ICs the appropriate amount of time to consider the possibility of such awards as early as possible in the budget and program planning process.

Notice number NOT-OD-17-005 informs NIH applicants that requests to submit an unsolicited application that will exceed $500,000 in direct costs will now have an option to submit this request electronically through eRA Commons, under a new Prior Approval Module. Posted 10/7/2016

Effective 9/26/2016 NSF Automated Proposal Compliance Check: Project Summary

Effective September 26, 2016, FastLane will now check to ensure that the combined text of the Project Summary text boxes (or uploaded PDF if the Project Summary contains special characters) does not exceed one page prior to submission, rather than the current check of 4,600 characters. See the Proposal & Award Policies and Procedures Guide (PAPPG), Chapter II.C.2b as well as Automated Compliance Checking of NSF Proposals webpage for further information.

The compliance checks will trigger an error message in the following circumstances:

o Project Summary text exceeds the one-page limit;

o Project Summary text is entered and the user also uploads a “Project Summary with Special Characters” supplementary document.

Proposers should be aware that if a proposal was received by NSF prior to September 26, 2016, containing a Project Summary that complies with the previous 4,600-character limit but exceeds the one-page limit, a Proposal File Update (PFU) addressing any section of the proposal will result in the proposal not being accepted if it does not comply with these compliance checks. The checks will be run on all sections of the proposal, regardless of which section was updated during the PFU.

The full text of the announcement can be found on Fastlane. Posted 9/20/2016

New Policy Eliminates Most Appendix Material for NIH/AHRQ/NIOSH Applications Submitted for Due Dates On or After January 25, 2017 (NOT-OD-16-129)

This Notice alerts the scientific research community of plans to eliminate most appendix materials for applications submitted to the NIH, AHRQ or NIOSH for due dates on or after January 25, 2017. Application instructions will be updated by November 25, 2016 to reflect this change.

The NIH, AHRQ, and NIOSH strive to ensure fairness in peer review for all grant applicants by specifying the types and amount of application material that are accepted for peer review. At the same time, these agencies appreciate both the need for applications to provide sufficient information to allow for an informed, expert review process and the importance of limiting the burden on peer reviewers.

Elimination of most appendix materials is intended to rectify inequities in the peer review process that can arise from submission of inappropriate or excessive appendix materials by some applicants and consideration of appendix materials in peer review by some, but not all reviewers. Posted 8/12/2016

Changes to the NIH/AHRQ Policy on Post-Submission Materials for Applications Submitted for Due Dates On or After January 25, 2017 (NOT-OD-16-130)

This Notice simplifies and consolidates current NIH and AHRQ policy concerning post-submission materials, and extends this policy to NIOSH. Post-submission application materials are those submitted after submission of the grant application but prior to the initial peer review. The policy is based on the principle that, for the majority of applications, the only post-submission materials that these agencies will accept are those resulting from an unforeseen event. The policy on post-submission application materials is not intended to correct oversights/errors discovered after submission of the application. Posted 8/12/2016

Revised: Projected FY 2017 Stipend Levels for Postdoctoral Trainees and Fellows on Ruth L. Kirschstein National Research Service Awards (NRSA) (NOT-OD-16-134)

The purpose of this Notice (NOT-OD-16-134) and the previous notice (NOT-OD-16-131) is to announce projected stipend levels for postdoctoral trainees and fellows supported by Kirschstein-NRSA awards in Fiscal Year (FY) 2017. Posted 8/12/2016

STAR" Certificate Program Courses OPEN FOR REGISTRATION

The Sponsored Projects Training for Administrators in Research (STAR) program is a comprehensive certificated training program developed by the UCSB Office of Research to meet UCSB's research administration needs. The program's goals are to improve campus understanding of regulations, policies, and procedures; to strengthen internal controls; and to provide staff members with access to key resources and contacts when they need help.

The program is designed for employees with duties and responsibilities related to contract and grant administration. Participants are welcome to take one or several courses in areas of particular interest to them-or they may opt to earn a certificate in the STAR program.Staff members who wish to earn a STAR program certificate must complete the coursework within two years.  The certificate program offers 11 required courses. This year the courses are provided in one series, offered from September through May. The certificate program is FREE and with courses starting September 7, 2016.

Click here for more information, a complete list of courses and to enroll. Posted 8/5/2016

Automated Compliance Checking of NSF Proposals

Effective July 25, 2016, all NSF proposals submitted through Fastlane will be subject to a new series of automated compliance validation checks to ensure proposals comply with requirements outlined in Chapter II.C.2. of the Proposal and Award Policies and Procedures Guide (PAPPG).

The new set of automated compliance checks will trigger error messages for each of the following rules:

o   Biographical Sketch(es) and Current and Pending Support files are required for each Senior Personnel associated with a proposal; and

o   Biographical Sketch(es) can only be uploaded as a file, must not exceed two pages and can no longer be entered as text.

Please note that the new set of compliance checks are in addition to the compliance checks that currently exist in FastLane. You can view a complete list of FastLane auto-compliance checks here. the full text of the NSF anncouncment can be viewed on our ERA webpage. Posted 7/19/2016

New NSF Fastlane Password Reset Procedures Starting July 25, 2016

On Monday, July 25, NSF will implement a more convenient and secure process for resetting passwords. NSF awardees and applicants will no longer be able to reach out to SPO to reset their passwords on both FastLane and Research.gov; instead, they can reset their own password. Passwords must be between 8 and 20 characters and use three of the four categories below:

In addition, the last six passwords cannot be reused, and accounts will be locked for five minutes after the tenth unsuccessful password attempt. Posted 6/14/2016, updated 7/19/2016

OMB Approval for SF424 R&R Forms Used Federal-wide is Underway - Continue to Use Current Forms Until Further Notice

The NIH has issued Notice No. NOT-OD-16-120 regarding use of expired or soon to expire federal-wide forms. The notice advises that "applicants and grantees should continue to use the application form packages (FORMS-D) posted with our funding opportunity announcements despite the expiration dates noted on each form". For details, see the complete notice at http://grants.nih.gov/grants/guide/notice-files/NOT-OD-16-120.html. Posted 7/1/2016

Revised NSF Terms and Conditions  - July 1, 2016

The NSF's suite of award terms and conditions has been revised to implement the requirements stipulated in Appendix XII to Part 200 of 2 CFR 200 (the Uniform Guidance) regarding the Federal Awardee Performance and Integrity Information System (FAPIIS), and other clarifications to the conditions. The revised terms and conditions will apply to all new NSF awards and funding amendments to existing NSF awards issued on or after July 1, 2016.

These award terms and conditions are available at: http://www.nsf.gov/awards/managing/award_conditions.jsp?org=NSF. Posted 6/27/2016

NIH Makes Form Correction for Fellowship Opportunities

The NIH has issued Guide Notice NOT-OD-16-106 to inform the community that there was a temporary issue with a form associated with fellowship funding opportunities. If an application was started prior to June 8, 2016, it will need to be started again using the corrected package. Please refer to the notice for additional information. Posted 6/10/2016

Updated Contracts and Grants Liaison Resources Page

Sponsored Projects has updated and expanded the information available on the SPO website Contracts and Grants Liaison Resources page. You will find links to tools and resources as well as information on training opportunities and Contracts & Grants Liaison meetings. You can find the page under our website menu or by clicking here. Posted 6/08/2016

NIH Application Guides and Supplemental Instructions Available for Applications Due On or After May 25, 2016

The NIH has issued Guide Notice Number NOT-OD-16-084 informing the research community that the application guide and supplemental instructions for use with grant application due dates on or after May 25, 2016 have been updated. The updates include policy changes and a restructured and streamlined application guide. Posted 4/1/2016

Updated No Cost Extensions and Other Post-Award Actions Page

Sponsored Projects has updated and expanded the information available on the SPO website No Cost Extensions and Other Post-Award Actions page. You will find brief descriptions and guidance on a variety of post-award actions pertaining to research awards. You can find the page under our Award Administration tab or by clicking here. Posted 3/18/2016

Ruth L. Kirschstein National Research Service Award (NRSA) Stipends, Tuition/Fees and Other Budgetary Levels Effective for Fiscal Year 2016

The NIH has released Guide Notice NOT-OD-047 which establishes stipend levels for fiscal year (FY) 2016 Kirschstein-NRSA awards for undergraduate, predoctoral, and postdoctoral trainees and fellows. ORBiT condition code 47 has been updated accordingly. See http://grants.nih.gov/grants/guide/notice-files/NOT-OD-16-047.html for details. Posted 1/2016

State of California Proposals and Agreements

On November 2, 2015, the University of California (UC), California State University System (CSU) and California Department of General Services (DGS), on behalf of the State agencies, signed a Memorandum of Understanding implementing standard model agreement format, terms and conditions, including standardized proposal content requirements. The model agreement changes the way the State and the universities conduct business and Foundational to the process is the understanding that complete proposals, approved and endorsed by the campus sponsored projects office, will be required prior to award. For more information see our State of California Proposal Guidance page. Posted 1/2016

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