Federal Sponsor Proposal Guidance

The following list provides proposal guidance for the federal sponsors that provide the majority of support for federally-funded research at UCSB.

National Science Foundation (NSF)

The NSF uses their Fastlane and Research.gov electronic systems for proposal submission and proposal and award management.

Fastlane now performs specific error and warning checks before a proposal is submitted. Fastlane has publushed a matrix of automated proposal compliance checks performed by the system.

UCSB submits NSF proposals through Fastlane. Proposals should be prepared in accordance with the program guidelines and the NSF Proposal & Award Policies Procedures Guide (PAPPG).

All NSF proposals are now subject to the rules and regulations of the latest NSF PAPPG. Please note that the new PAPPG has made significant changes to the requirements of NSF proposals. Our office has created specific guidance for the changes made by the new PAPPG, found here.

Special Note: Per Chapter II.C.2.g(i)(a) of the new PAPPG, NSF now requires institutions to include their definition of a “year” in every budget justification when requesting any salary for Senior Personnel. At UCSB, a “year” is defined as the fiscal year that spans from July 1 – June 30. This statement must be included in the section of the Budget Justification in which you are justifying the salary request(s).

Special Note: For some solicitations, NSF ulitizes Target Dates rather than Deadline Dates. It is our recommendation that these Target Dates are treated in the same manner as Deadline Dates. This approach is the best practice to ensure submitted proposals are accepted and reviewed in a timely manner by NSF. If you have any questions regarding Target Dates, please reach out to the appropriate NSF Program Officer for your submission.

 

National Institutes of Health (NIH)

The NIH uses their eRA Commons electronic systems for proposal and award management. Proposal submission for NIH is completed through Grants.gov. As a campus, we utilize Cayuse, an electronic proposal submission module to submit all Grants.gov proposals.

Cayuse performs a series of error and warning checks prior to proposal submission. Once the proposal is submitted in Cayuse, it will be validated in Grants.gov and moved into eRA Commons. Once there, it will be validated once again and checked for warnings and errors.

NIH has recently released their latest version of application packets, known as Forms-E. These forms will be used for all proposals with due dates on or after January 25, 2018. Our office has created specific guidance for the changes made by Forms-E, found here.

NIH proposals with due dates on or before January 24, 2018 should be prepared in accordance with the program guidelines and the Forms-D SF424 Guide. NIH proposals with due dates on or after January 25, 2018 should be prepared in accordance with the program guidelines and the Forms-E SF424 Guide.

 

National Aeronautics and Space Administration (NASA)

NASA uses their NSPIRES electronic systems for most proposal and award management actions. Proposal submission for NASA is completed through NSPIRES.

NSPIRES performs specific error and warning checks before a proposal is submitted.

NASA proposals should be prepared in accordance with the program guidelines and the NASA Guidebook for Proposers.

 

Department of Energy (DOE)

The DOE utilizes Grants.gov for proposal submission. As a campus, we utilize Cayuse, an electronic proposal submission module to submit all Grants.gov proposals.

Cayuse performs a series of error and warning checks prior to proposal submission. Once the proposal is submitted in Cayuse, it will be validated in Grants.gov.

DOE proposals should be prepared in accordance with the program guidelines.

 

Office of Naval Research (ONR)

ONR utilizes Grants.gov for proposal submission. As a campus, we utilize Cayuse, an electronic proposal submission module to submit all Grants.gov proposals.

Cayuse performs a series of error and warning checks prior to proposal submission. Once the proposal is submitted in Cayuse, it will be validated in Grants.gov.

ONR proposals should be prepared in accordance with the program guidelines.

 

Other Agencies:

The remainder of the federal agencies that provide funding, listed below, also utilize Grants.gov for proposal submission. As a campus, we utilize Cayuse to submit these agency proposals through Grants.gov.

Cayuse performs a series of error and warning checks prior to proposal submission. Once the proposal is submitted in Cayuse, it will be validated in Grants.gov.

All proposals for the following agencies should be prepared in accordance with the program guidelines and any agency specific guidance.

 

Note on Participant Support Costs:

Per the Uniform Guidance, the following are the types of direct costs that may be paid to or on behalf of participants or trainees (but not employees) in connection with Federally sponsored conferences or training projects:

General supplies (including cost for producing "posters") are not Participant Support and must be placed in Other Direct Costs and therefore assess indirect costs. Please see this link for further guidance.

Please note that this guidance is standard for all Federally sponsored research unless otherwise noted by the agency or in the guidelines for the specific solicitation.

 

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