Subawards

Proposal Preparation

Documents required by SPO for review prior to endorsement of a proposal containing a Multi-Campus Agreement (MCA) or Subaward. Required for new, renewal, and supplemental proposals.

Subrecipient to provide

Multi-Campus Award (MCA) with sister UC campus

Multi-Campus (MCA) Commitment Form
Subrecipient's Statement of Work (SOW)
Budget

Subaward

Subrecipient Commitment Form (UCSB/OR SK Form 100) - Updated
Subrecipient's Statement of Work (SOW)
Budget
Negotiated Indirect Rate Agreement
Fringe Benefit Rate Agreement
Financial Management Systems Questionnaire (for-profit/foreign or other subrecipient not subject to A-133/UG Audit)
Certification of Compliance with A-133 and the Uniform Guidance (educational/non-profit subrecipient) - Updated
Form E: Vendor Information Form located at http://www.bfs.ucsb.edu/purchasing/forms (for-profit entity)

UCSB PI to provide

Fair & Reasonable Cost Analysis
- If prime is a grant/cooperative agreement: Subawards under Grants (UCSB/OR SK Form 800 Part A-1)
- If prime is a contract: Subawards under Contracts (UCSB/OR SK Form 800 Part A-2)
Sole Source Justification (UCSB/OR SK Form 200) (if prime award is a contract or if subaward was not listed in original proposal)
Subrecipient vs. Contractor Determination Sheet - Updated July 2019

Award Stage

Request to Issue a New or Modification of Subaward (UCSB/OR SK Form 800 Part B) - Updated
Copies of subrecipient compliance documents: Human Subjects, Animal Subjects, StemCell, etc.
Subaward Invoice Certification to be completed with every invoice and kept in the departments files - New

Close-Out Stage

Subaward Close-Out Certification (UCSB/OR Form 330) - Updated

To be completed by UCSB PI. Please see Notice of Subaward for list of required reports.

Final invoice

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