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Subawards

• Research Circular D.7: Policy on the Administration of Subagreements Under Extramurally Funded Projects
• Multi-Campus (MCA) Processing Procedures (UCSB/OR MCA SPP)
• Subaward Processing Procedures (UCSB/OR SPP) - Updated
• Subaward Determination Tip Sheet
• Business Contract Purchase Order Determination Tip Sheet
• Subaward Invoice Payment Checklist - New Helpful Tool
  

Proposal Preparation

Documents required by SPO for review prior to endorsement of a proposal containing a Multi-Campus Agreement (MCA) or Subaward. Required for new, renewal, and supplemental proposals.

Subrecipient to provide

Multi-Campus Award (MCA) with sister UC campus

• Multi-Campus (MCA) Commitment Form
• Subrecipient's Statement of Work (SOW)
• Budget

Subaward

• Subrecipient Commitment Form (UCSB/OR SK Form 100) - Updated
• Subrecipient's Statement of Work (SOW)
• Budget
• Negotiated Indirect Rate Agreement
• Fringe Benefit Rate Agreement
• Financial Management Systems Questionnaire (for-profit/foreign or other  subrecipient not subject to A-133/UG Audit)
• Certification of Compliance with A-133 and the Uniform Guidance (educational/non-profit subrecipient) - Updated
• Form E:  Vendor Information Form located at http://www.bfs.ucsb.edu/purchasing/forms (for-profit entity)

UCSB PI to provide

• Fair & Reasonable Cost Analysis
  • If prime is a grant/cooperative agreement: Subawards under Grants (UCSB/OR SK Form 800 Part A-1)
  • If prime is a contract: Subawards under Contracts (UCSB/OR SK Form 800 Part A-2)
• Sole Source Justification (UCSB/OR SK Form 200) (if prime award is a contract or if subaward was not listed in original proposal)
• Subrecipient vs. Contractor Determination Sheet - Updated 10.2017

Award Stage

• Request to Issue a New or Modification of Subaward (UCSB/OR SK Form 800 Part B)
• Copies of subrecipient compliance documents: Human Subjects, Animal Subjects, StemCell, etc.
• Subaward Invoice Certification to be completed with every invoice and kept in the departments files - New

Close-Out Stage

• Subaward Close-Out Certification (UCSB/OR Form 330) - Updated

To be completed by UCSB PI. Please see Notice of Subaward for list of required reports.

• Final invoice