Sponsored Projects

The Sponsored Projects Office (SPO) assists faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. This office is responsible for the effective and timely handling of faculty research proposals, specifically for preparing, interpreting, negotiating, and accepting agreements on behalf of the Regents for projects funded by federal and state agencies, foundations, and other public and private sources.

Sponsored Projects teams, consisting of an officer (lead) and an analyst, are assigned to each UCSB department and unit that administers contracts and grants. Sponsored Projects team assignments can be found here.


News & Announcements

NSF Publishes Revised Proposal & Award Policies & Procedures Guide

The NSF has issued a revised version of the NSF Proposal & Award Policies & Procedures Guide (PAPPG), (NSF 19-1). The new PAPPG will be effective for proposals submitted, or due, on or after January 28, 2019. Significant changes include:

A webinar to brief the community on the changes to the new PAPPG will be held on November 27 at 2 PM EST Sign up to be notified when registration is available on the NSF outreach notifications website, by selecting “All NSF Grants and Policy Outreach Events & Notifications.” Posted 11/2/2018

NIH Publishes a Revised Grants Policy Statement

In NIH Guide Notice NOT-OD-19-021, the National Institutes of Health (NIH) announces the publication of the revised NIH Grants Policy Statement (NIHGPS, rev. October 2018).  This revision is applicable to all NIH grants and cooperative agreements with budget periods beginning on or after October 1, 2018. This revision supersedes, in its entirety, the NIH Grants Policy Statement (October 2017) as a standard term and condition of award.  Previous versions of the NIHGPS remain applicable as a standard term and condition for all NIH grants and cooperative agreements with budget periods that began prior to October 1, 2018. Posted 10/26/2018

More News & Announcements


Training Opportunities & Upcoming Meetings

Electronic Proposal Submission ORBiT Training

Effective December 1, 2018, all proposals will need to be submitted electronically via ORBiT for SPO review.To ease this transition, SPO is allowing proposals to be submitted electronically via ORBiT beginning September 5th. Before your department may submit proposals electronically, a liaison from your department must attend one training session.

We will be hosting three 1 hour training opportunities to guide you through the electronic submission process. After department liaisons attend one training session, the department will be given access to submit proposals electronically in ORBiT for SPO review. We encourage all contracts and grants staff who have not already attended a training to do so. Please sign up using the Doodle link here.

The training session dates are:

All of the trainings will take place in the 3rd Floor Conference Room in Cheadle Hall. An updated ORBiT Manual will be available in ORBiT on September 4th if you would like to read the procedures prior to attending a training session. SPO will continue to accept paper proposals through November 30th, however we highly suggest using the electronic submission process as much as possible before it becomes mandatory on December 1st. Please feel free to contact your SPO team if you have any questions.


STAR Class: Negotiation and Acceptance of Awards and Gifts

This course focuses on the various actions and issues that arise during the period between the submission of a proposal and the award of a contract or grant, and covers the roles of the key players of the University and the Sponsors, denial and withdrawal of proposals, pre-award costs, revised budgets, requests for approvals to spend (RAS), content of award terms, campus award processing, and an overview of the UCSB award synopsis. Introduction to Gift Administration portion will cover how to identify a gift from a grant and what to do if you receive a gift.

Offered: Wednesday, January 09, 2019; 9:00am-12:00pm

Instructors: Jenny Martinez, Melissa Waver & Jaime Escobedo

Location: Elings Hall, Room 1605

To register, visit the UCSB Learning Center website.

2018-19 STAR Course Schedule

Useful Links:

Sponsored Projects Contact Information

Find your Sponsored Projects Team

Institutional Information

Research-Related Agreements: Responsible Offices


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