A No Cost Extension (NCE) is an extension of the period of performance of an award beyond the current expiration date with the purpose of allowing the principal investigator to finalize a project with no additional funds being provided by the sponsor. If additional time is needed to complete the original scope of a project a request for a no cost extension may be submitted to the sponsor. The extension cannot simply be to expend remaining funds.
The department liaison should work with the PI to prepare a NCE request, which is reviewed, endorsed and submitted to the sponsor by SPO. Depending on the sponsor, in addition to the justification for the extension and the proposed new end date, details such as the amount of funds remaining, a budget plan for the use of such funds, and a project progress update, may need to be included with the request.
Sponsors may require extensions be submitted through their electronic systems. Below is information on submitting NCEs to some of UCSB's most common sponsors.
On certain awards, the NSF allows for a one-time grantee-approved NCE. Subsequent NCEs must be approved by the NSF. NCE notifications and requests are initiated by the PI in Research.gov and forwarded to SPO for review and submission to the NSF. Additional guidance on NSF NCEs can be found in the NSF Award Administration Guide (AAG). The PI's annual conflict of interest disclosure must be up to date in order for SPO to process the NCE.
Grantees may extend the final budget period of a NIH project when the following conditions are met. No additional funds are required by the NIH awarding office and there will be no change in the project’s originally approved scope. In order to mandate an extension, one of the following criteria must be applicable. Additional time beyond the established expiration date is required to ensure adequate completion of the originally approved project; continuity of NIH grant support is required while a competing continuation application is under review; or the extension is necessary to permit an orderly phase-out of a project that will not receive continued support.
The grantee-approved NCE notification is made in eRA Commons and is accessible by SPO starting 90 days before the original project end date. To request a grantee-approved NCE, the department liaison should forward the PI's justification for the extension and the length of the requested extension, up to 12 months, along with a completed PHS Assurance form to their SPO team. The PI's annual conflict of interest disclosure must be up to date in order for SPO to process the NCE.
Any additional extensions require NIH prior approval and must be submitted as a "prior approval request".