- Research Circular D.7: Policy on the Administration of Subagreements Under Extramurally Funded Projects
- Multi-Campus (MCA) Processing Procedures (UCSB/OR MCA SPP)
- Subaward Processing Procedures (UCSB/OR SPP) - Updated
- Subaward Determination Tip Sheet
- Business Contract Purchase Order Determination Tip Sheet
- Subaward Invoice Payment Checklist - New Helpful Tool
Proposal Preparation
Documents required by SPO for review prior to endorsement of a proposal containing a Multi-Campus Agreement (MCA) or Subaward. Required for new, renewal, and supplemental proposals.
Subrecipient to provide:
Multi-Campus Award (MCA) with sister UC campus
- Multi-Campus (MCA) Commitment Form
- Subrecipient's Statement of Work (SOW)
- Budget
Subaward
- Subrecipient Commitment Form (UCSB/OR SK Form 100) - Updated
- Subrecipient's Statement of Work (SOW)
- Budget
- Negotiated Indirect Rate Agreement
- Fringe Benefit Rate Agreement
- Financial Management Systems Questionnaire (for-profit/foreign or other subrecipient not subject to A-133/UG Audit)
- Certification of Compliance with A-133 and the Uniform Guidance(educational/non-profit subrecipient) - Updated
- Form E: Vendor Information Form located at http://www.bfs.ucsb.edu/purchasing/forms (for-profit entity)
UCSB PI to provide:
- Fair & Reasonable Cost Analysis
- If prime is a grant/cooperative agreement: Subawards under Grants (UCSB/OR SK Form 800 Part A-1)
- If prime is a contract: Subawards under Contracts (UCSB/OR SK Form 800 Part A-2)
- Sole Source Justification (UCSB/OR SK Form 200) (if prime award is a contract or if subaward was not listed in original proposal)
- Subrecipient vs. Contractor Determination Sheet - Updated 07.2019
Award Stage
- Request to Issue a New or Modification of Subaward (UCSB/OR SK Form 800 Part B)
- Copies of subrecipient compliance documents: Human Subjects, Animal Subjects, StemCell, etc.
- Subaward Invoice Certification to be completed with every invoice and kept in the departments files - New
Close-Out Stage
To be completed by UCSB PI. Please see Notice of Subaward for list of required reports.
- Final invoice