Internal deadlines are chosen to allow adequate time for the campus review of applications and to allow sufficient time for the selected applicant to meet the agency deadline. In most cases the Office of Research will ask interested faculty to submit a letter of intent (LOI). An LOI requires the submission of the names of the PI and any co-PIs, the anticipated administering unit, and a descriptive project title.
- Link to our Limited Submissions website.
- Choose Apply via your relevant opportunity.
- Follow the prompts to provide your contact information.
- If submitted correctly, you will receive a confirmation.
- Contact email@example.com with any questions.
If the Office of Research receives more potential submissions than the campus is authorized to submit, pre-proposals will be requested and an ad-hoc review panel will be scheduled. If a pre-proposal was not initially requested, the Office of Research will request the appropriate materials from the applicants and set a deadline. If no campus submissions are received, the campus spot(s) will be given on a first-come basis.
The Office of Research will determine if a campus competition is warranted based on the number of applications received by the deadline and the agency guidelines. Participants will be notified no later than two business days following the internal deadline about the need for a campus review, including the full list of applications (investigators and project title) that will be participating in the campus competition.
In most cases, if the number of participants does not exceed the number of allowable submissions no internal review will be necessary. However, if the agency requires cost-sharing or other large commitments from the university, the submission will need approval from the appropriate senior administrators.
Research Development convenes an ad hoc faculty committee with the expertise necessary to conduct a fair and thorough review. Considering the diversity of applications submitted during a typical limited submission, it is unfeasible to convene a panel where each member is an expert capable of evaluating all proposals in a given pool. Therefore, chairs of departments from which an application was submitted will be asked to nominate a faculty reviewer for the campus review. In this way, the review panel should be composed of individuals each capable of evaluating the research merits of at least one application, although all review members will weigh in on presentation, clarity, adherence to proposal preparation instructions, and alignment with agency guidelines.
The committee identifies the application(s) with the best chance of success in the overall external competition by evaluating:
- Responsiveness to the program guidelines and review criteria
- Intellectual merit of the proposed project
- Relevance to the University's research objectives
- Appropriateness of the researcher or research team to the proposed project
- Presentation of the project
The committee makes a recommendation regarding an applicant(s) to the relevant Deans and the Vice Chancellor for Research who will, in consultation, select an applicant(s) to move forward to the agency. All applicants and their deans will be notified of the results and provided with a summary of the review comments if appropriate.
In special cases where the agency program guidelines require a large institutional commitment or coordination, the review panel may either be initially composed of senior administrators or the selection process will incorporate a second layer of review by senior administrators.