The University of California issued a Research Data Policy, effective July 15, 2022. The policy clarifies the long-standing precept originally articulated in Regulation 4 (Academic Personnel Manual 020) that research data generated or collected during university research are owned by the University. The University’s ownership rights in research data may only be transferred by an agreement signed by an authorized signing official for the institution.
- Defines Research Data as recorded information embodying facts resulting from a scientific inquiry, regardless of the form or media in which they may be recorded. Research Data does not include:
- "Scholarly and Aesthetic Works" defined under the University of California's Copyright Ownership Policy;
- Informal notes, preliminary analyses, drafts of scientific papers, and communications with colleagues that do not include recorded information embodying facts resulting from a scientific inquiry;
- Administrative records incidental to award administration such as financial records, contract and grant records, or records related to institutional reviews and approvals; and
- Patient source documents and medical records created in the course of clinical care.
- Identifies Principal Investigators as the primary stewards of Research Data.
- Identifies the responsibilities and rights of University Researchers who participate in the design, conduct or reporting of a Principal Investigator’s research project.
- Indicates that the University may take custody of Research Data when necessary for investigations, litigation, or to ensure continuity of research.
- Assigns responsibility for the interpretation, implementation, and oversight of the Policy to the Vice Chancellor for Research.
For more information, visit FAQs about UC's Research Data Policy.
- UC Research Data Policy
- Principal Investigator (PI) Responsibilities
- UCSB Researcher Responsibilities
- When a Principal Investigator or Researcher Leaves UCSB
- Checklist to Assist Researchers Leaving UCSB
- Questions Regarding Ownership and Use of Research Data
- University Access to Research Data
- Dispute Procedures
Principal Investigator (PI) Responsibilities
- Provide scholarly leadership pertaining to Research Data, including the collection, recording, managing, retention and disposal of Research Data.
- Ensure compliance with any department- or college-specific requirements regarding Research Data access, storage or management.
- Determine use of the Research Data by other UCSB Researchers and collaborators on the project in accordance with relevant agreements and their scholarly discipline’s practices, considering the need for academic progress of UCSB researchers, academic appointees, post-doctoral scholars, degree candidates and students.
- Make decisions regarding what Research Data should be preserved or dispositioned, provided that legal, funder, or contractual requirements are met following retention requirements of their scholarly discipline, UCSB requirements, funding agencies and applicable law and regulation, and for following the most stringent of these multiple requirements.
The research data lifecycle includes pre-project planning through post-project archival. Tools and services for planning and managing research data are available at the UC Santa Barbara Library. Many funders allow for data management as a direct cost in extramural research proposals.
Principal Investigators should initiate an agreement request with the Office of Technology & Industry Alliances in order to protect sensitive, regulated or prepublished data in accordance with UC and UCSB policy.