The Sponsored Projects Office (SPO) assists faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. This office is responsible for the effective and timely handling of faculty research proposals, specifically for preparing, interpreting, negotiating, and accepting agreements on behalf of the Regents for projects funded by federal and state agencies, foundations, and other public and private sources.

Sponsored Projects teams, consisting of an officer (lead) and an analyst, are assigned to each UCSB department and unit that administers contracts and grants. See the Sponsored Projects team assignments.

News & Announcements

The NSF has issued the NSF Proposal & Award Policies & Procedures Guide (PAPPG), (NSF 22-1).  

The new PAPPG will be effective for proposals submitted, or due, on or after October 4, 2021. Significant changes include:

  • A new section covering requests for reasonable and accessibility accommodations regarding the proposal process or requests for accessibility accommodations to access NSF’s electronic systems, websites and other digital content;
  • A table entitled, NSF Pre-award and Post-award Disclosures Relating to the Biographical Sketch and Current and Pending Support. This table identifies where pre- and post-award current and pending support disclosure information must be provided. Proposers and awardees may begin using this table immediately;
  • Increasing the page limit for the biographical sketch from two to three pages;
  • Updates to the current and pending support section of NSF proposals to require that information on objectives and overlap with other projects is provided to help NSF and reviewers assess overlap/duplication;
  • Adding planning proposals and Career-Life Balance supplemental funding requests as new proposal types;
  • Updates to travel proposals will require that AORs certify that prior to the proposer’s participation in the meeting for which NSF travel support is being requested, the proposer will assure that the meeting organizer has a written policy or code-of-conduct addressing harassment.
You are encouraged to review the by-chapter summary of changes provided in the Introduction section of the PAPPG.
NSF plans to conduct a webinar covering these changes. Visit the NSF policy outreach website to sign up for notifications about this and other outreach events.
While this version of the PAPPG becomes effective on October 4, 2021, in the interim, the guidelines contained in the current PAPPG (NSF 20-1) continue to apply. 

The FDP Expanded Clearinghouse is a system that publishes online organizational profiles for use instead of using/asking for a subrecipient commitment form.  Pass-Through Entities (PTE) utilize this publicly-available information when issuing subawards and/or monitoring subrecipient organizations.

UCSB is part of this nationwide program to streamline the exchange of institutional information collected from potential subrecipient institutions. As a result of UCSB’s participation in this program, the documentation required of potential subrecipient institutions included in UCSB proposals (Outgoing Subawards) and of UCSB when acting as a subrecipient on another institution’s proposal (Incoming Subawards), have changed as described below.

Documentation Requirements for Subrecipients Included in UCSB Proposals (Outgoing Subawards)

As of March 1, 2021, institutions participating in this program are no longer required to complete the Subrecipient Commitment Form (UCSB/OR SK Form 100) when proposing to participate in a UCSB project as a subrecipient. Instead, participating institutions need only to provide project specific data (Subrecipient PI name, project period, total amount requested, cost share amount, authorized signature, compliances, etc.) via the Subrecipient Commitment Form - Short Form (UCSB/OR SK Form 100).  A list of participating program organizations can be found at the FDP Expanded Clearinghouse Program website.

Potential subrecipient institutions who are not part of the program are still required to complete the Subrecipient Commitment Form (UCSB/OR SK Form 100)

Documentation Requirements when UCSB is a Subrecipient (Incoming Subawards)

When participating as a subrecipient on a proposal submitted by a fellow participating institution, the documentation expectations are reciprocal. Those preparing UCSB’s subrecipient proposal should expect to provide the PTE the same level of documentation we would expect if the roles were reversed.  Please note that institutions who are not part of the program may require additional institutional information and documentation from UCSB.

Please contact your SPO team should you have any questions.

See below notice from Jean Feldman at NSF regarding the revised Award Terms and Conditions for various agreements. 

Please note all of the terms and conditions have been updated to include a new article which establishes a post-award disclosure requirement for undisclosed current support and in-kind contribution information.  Each set of terms and conditions is accompanied by a summary of changes made to that document. 

The revised terms and conditions will apply to all new NSF awards and funding amendments to existing NSF awards made on or after October 5, 2020, except for the SBIR/STTR-I and SBIR/STTR-II CA-FATC which will become effective July 6, 2020.   

Although the information in the Current and Pending Support document is used primarily to evaluate the qualification of PIs/Key personnel, NSF may also use this section to ensure all foreign affiliations are reported.

Additional resources related to other support requirements and foreign influence can be found on Research Integrity's website:


I wanted to make you aware that the following sets of NSF Award Terms and Conditions have been revised:

  • NSF Agency Specific Requirements to the Research Terms and Conditions (ASR)
  • Cooperative Agreement Financial & Administrative Terms and Conditions (CA-FATC)
  • Cooperative Agreement Modifications and Supplemental Financial and Administrative Terms and Conditions for Major Multi-User Research Facility Projects and Federally Funded Research and Development Centers
  • Grant General Conditions (GC-1)
  • Special Terms and Conditions (FL 26) for Administration of NSF Conference or Travel Grants
  • Small Business Innovation Research (SBIR)/Small Business Technology Transfer (STTR) Phase I Grant General Conditions (SBIR/STTR-I)
  •  SBIR/STTR Phase II Cooperative Agreement Financial & Administrative Terms and Conditions (SBIR/STTR-II CA-FATC)

All of the terms and conditions have been updated to include a new article which establishes a post-award disclosure requirement for undisclosed current support and in-kind contribution information.  Each set of terms and conditions is accompanied by a summary of changes made to that document.

The revised terms and conditions will apply to all new NSF awards and funding amendments to existing NSF awards made on or after October 5, 2020, except for the SBIR/STTR-I and SBIR/STTR-II CA-FATC which will become effective July 6, 2020. 

The NIH as issued Guide Notice NOT-OD-20-043 announcing the publication of the revised NIH Grants Policy Statement (NIHGPS, rev. December 2019). This revision is applicable to all NIH grants and cooperative agreements with budget periods beginning on or after October 1, 2019. Please see the text of the notice for additional details and links to the revised policy. If you have any questions, please contact your Sponsored Projects teamPosted 12/16/2019.

The NIH issued NIH Guide Notice NOT-OD-20-026 announcing the forthcoming NIH "Forms-F" application forms to be used with applications due on or after May 25, 2020. These changes will be implemented with application form packages identified with a competition ID of "FORMS-F" and associated application guide instructions. The NIH will provide additional guidance and confirm implementation plans in early 2020. Posted 11/22/2019.

The National Science Foundation (NSF) is migrating its business applications to a modern and flexible platform from November 8 at 8:00 PM EST through November 12 at 6:00 AM EST. As part of this effort, NSF will also upgrade the alpha-numeric character set used by the FastLane and systems to correct textual errors, such as special characters displaying as question marks ("?") in proposals and project reports. This migration has been scheduled over the Veterans Day holiday weekend to minimize the impact of the systems downtime on the research community and NSF staff.

During this outage, there will be no access to these websites, proposals cannot be prepared or submitted in FastLane and, and project reports and cash requests cannot be submitted in However, previously saved information and uploaded documents in FastLane and, including in-progress proposals and project reports, will be accessible after the migration is completed. Posted 10/21/2019

Departments and ORUs managing NIH awards, please review the NIH Guide Notice NOT-OD-20-003 relating to the NIH operating under a continuing resolution through November 21, 2019 and share with PIs as appropriate. If you have questions about it, contact your Sponsored Projects teamPosted 10/18/2019

NSF’s Director, Dr. France Córdova, issued a Dear Colleague Letter on Research Protection.  It discusses NSF's concerns regarding foreign influence in research and describes changes that are coming to NSF proposal procedures later this year. Posted 7/15/2019

The NIH has issued guide notice NOT-OD-19-109 stating that individuals supported by research training, fellowship, research education, and career development awards will be required to have ORCID IDs (Open Researcher and Contributor Identifiers) beginning in FY 2020. Please see the notice for details of the requirement. Posted 7/15/2019

The NIH has issued Guide Notice NOT-OD-19-114, "Reminders of NIH Policies on Other Support and on Policies related to Financial Conflicts of Interest and Foreign Components". Per the notice, the intent "is to remind the extramural community about the need to report foreign activities through documentation of other support, foreign components, and financial conflict of interest to prevent scientific, budgetary, or commitment overlap". "Other support includes all resources made available to a researcher in support of and/or related to all of their research endeavors, regardless of whether or not they have monetary value and regardless of whether they are based at the institution the researcher identifies for the current grant. This includes resource and/or financial support from all foreign and domestic entities, including but not limited to, financial support for laboratory personnel, and provision of high-value materials that are not freely available (e.g., biologics, chemical, model systems, technology, etc.)."

This information must be reported in applications (JIT) and progress reports (RPPR) for all PIs and Senior/Key Personnel. The NIH has also published a FAQ on this topic that further elaborates on what must be reported (i.e. PI start-up funds).

If your department has proposals and/or awards with the NIH, please review these documents and share with any PIs that may have NIH awards, proposals or be contemplating submitting proposals to the NIH.

If you have questions about these disclosure requirements, please contact your Sponsored Projects teamPosted 7/11/2019

Meet The Team

Sponsored Projects Leadership

Cora Diaz
Director Sponsored Projects
(805) 893-4035

George Hopwood
Associate Director Sponsored Projects
(805) 893-5530

Sponsored Projects Officers

Daniela Gallardo
Senior Sponsored Projects Officer/Subaward Officer
(805) 893-7027

Melissa Waver
Senior Sponsored Projects Officer & Federal Policy Advisor
(805) 893-5089

Hilda Vasquez
Sponsored Projects Officer
(805) 893-7360

Jenny Chavira
Sponsored Projects Officer
(805) 893-4034

Betsy Lazarine
Sponsored Projects Officer
(805) 893-8809

Sponsored Projects Analysts

Kevin Loza
Senior Sponsored Projects Analyst
(805) 893-4526

Kyle Hekhuis
Sponsored Projects Analyst
(805) 893-3890

Rebecca Eggeman
Sponsored Projects Analyst
(805) 893-8503

Clarissa Cabrera
Sponsored Projects Analyst
(805) 893-4763

Sarah Payne
Sponsored Projects Analyst