IACUC Protocols are approved for three years. Protocols using any USDA-regulated species or receiving funding from the Department of Defense must undergo an Annual Review prior to the first and second approval anniversaries. If the research will be continuing past the three year expiration, a whole new protocol application must be submitted. This should be submitted to the IACUC Office at least two months before the protocol's expiration. If there were any approved changes to the protocol during the life of the protocol, these should be included in the new submission. This new submission will be reviewed during a convened IACUC meeting.
Protocols can only be approved at regularly scheduled meetings of the IACUC. The dates of IACUC meetings and protocol application submission deadlines are provided here. Protocols received after the deadline are subject to deferral until the next scheduled meeting. Generally, most protocols submitted before the submission deadline can be reviewed and approved at the next IACUC meeting, or within a month of submission. However, the IACUC suggests submitting your protocol application at least two months prior to the expiration date.
Major amendments can take anywhere from 1-6 weeks to be approved, and minor amendments can take less than a day to 2 weeks to be approved. Most major amendments can be approved by Designated Member Review; however, this process also allows any member of the IACUC the opportunity to request an amendment be reviewed by the full Committee at the next convened IACUC meeting.
To add a researcher to a protocol, the researcher must complete all applicable training requirements. Once complete, the researcher will set up an appointment with the IACUC Coordinator to submit a Researcher Training Checklist and OHS form. After the IACUC Coordinator has verified that all of the training requirements for the researcher have been completed, they will be added to the protocol. To remove a researcher from a protocol, an email request must be sent to the IACUC.
Access to the ARC animal facilities will be granted after all your training requirements have been verified by the IACUC Coordinator and you have completed a facility orientation with the ARC Manager. The IACUC Coordinator will put researchers in contact with ARC Manager once the necessary forms have been submitted.
Anyone may report a concern about animal use. Anyone reporting an animal use concern is protected from reprisal under the UCOP Whistleblower and Whistleblower Protection Policy. If you have any animal use concerns, you may contact the Attending Veterinarian at 805-893-7344 or 805-451-5931, the IACUC Chair at 805-893-2659, the IACUC Office at 805-893-5855, the Research Integrity Office within the Office of Research at 805-893-4286, or you may report your concerns directly to any member of the ARC staff.
The Animal Resource Center staff can help answer questions about ordering animals, housing, per diem rates, and questions related to the animal facilities.